Give Other Users Access to Your Library#
When you create a library, you are automatically assigned an Admin role in that library.
You can give other Studio users access to your library. Depending on the level of access that you give them in the library, additional library users can view and use library content in courses, edit library content, or add and manage other library users. All users to whom you give library access must be registered with Studio and have an active account.
These are the levels of access for libraries.
User – Users can view library content and can use library components in their courses, but they cannot edit the contents of a library.
Staff – Staff can use library components in their courses. In addition, as content co-authors, they have full editing privileges in a library.
Admin – Admins have full editing privileges for a library. In addition, they can add and remove other team members from library access. There must be at least one user with Admin privileges in a library.
Note
The levels of access for libraries are hierarchical. You can add new library members only with the User level of access, after which you can give them the Staff level of access. You can give the Admin level of access only to people who already have the Staff level of access.
Add a User to the Library#
To grant a user initial User access to a library, follow these steps.
Note
Only library users with the Admin level of access can add users to the library.
Ensure that the new library member has an active Studio account.
On the Studio home page, select the Libraries tab and locate the library to which you are adding this user.
From the Settings menu select User Access.
On the User Access page, select Add a New User.
Enter the new user’s email address, then select ADD USER.
The new user is added to the list of library members with the User level of access.
Remove a User from the Library#
You can remove users from the library at any time, regardless of the level of access that they have.
To remove a user from the library, follow these steps.
In Studio, select the Libraries tab and locate your library.
From the Settings menu select User Access.
On the User Access page, locate the user that you want to remove.
Hover over the user’s box and select the trash can icon.
You are prompted to confirm the deletion.
Select Delete.
The user is removed from the library.
Add Staff or Admin Access#
The levels of access for libraries are hierarchical. You can add new library members only with the User level of access, after which you can give them the Staff level of access. You can give the Admin level of access only to people who already have the Staff level of access.
To give a library member a higher level of access to the library, follow these steps.
In Studio, select the Libraries tab and locate your library.
From the Settings menu select User Access.
On the User Access page, locate the user to whom you are giving additional privileges.
If he currently has User access, select Add Staff Access.
If he currently has Staff access, select Add Admin Access.
The user’s display listing is updated to indicate the new level of access. In addition, their listing now includes a button to remove their current level of access and move them back to their previous level of access. For details about reducing a user’s level of access to a library, see Remove Staff or Admin Access.
Remove Staff or Admin Access#
After you have granted users Staff or Admin access, you (or other Admin library users) can reduce their levels of access.
To remove Staff or Admin access from a library user, follow these steps.
In Studio, select the Libraries tab and locate your library.
From the Settings menu select User Access.
On the User Access page, locate the user whose access level you are changing.
If she currently has Staff access, select Remove Staff Access.
If she currently has Admin access, select Remove Admin Access.
The user’s display listing is updated to indicate the new role.
Note
There must always be at least one Admin for a library. If there is only one user with the Admin role, you cannot remove him or her from the Admin role unless you first assign another user to the Admin role.
See also
Content Libraries Overview (concept)
Create a New Library (how to)
Exporting and Importing a Library (how to)