View Learner Grades#
You can access learner grades at any time after you create the course.
Generate a Grade Report for All Learners in a Course#
For any course, you can generate grades and then download a file with the results for all learners in the course, including unenrolled learners. Best practice is to generate a grade report as soon as certificates have been issued for your course.
When you initiate calculations to grade learner work, a process starts on the Open edX servers. The complexity of your grading configuration and the number of learners in your course affect how long this process takes. You can download a report of the calculated grades in a comma-separated values (.csv) file when the grading process is complete.
You also have the option to review learner grades on the instructor dashboard. For more information, see Review Learner Grades on the Instructor Dashboard.
To generate and download the grade report for the learners in your course, follow these steps.
Important
Because the grade report file contains confidential, personally identifiable data, be sure to follow your institution’s data stewardship policies when you open or save this file.
View the live version of your course.
Select Instructor, and then select Data Download.
To start the grading process, select Generate Grade Report.
A status message indicates that the grading process is in progress. This process can take some time to complete, but you can navigate away from this page and do other work while it runs.
To check the progress of the grading process, reload the page in your browser and scroll down to the Pending Tasks section. The status of active tasks is shown in the table.
When the report is complete, a linked .csv file name becomes available above the Pending Tasks section. File names are in the format
{course_id}_grade_report_{datetime}.csv. The most recently generated reports appear at the top of the list.To open or save a grade report file, locate and select the link for the grade report you requested.
You can open .csv files in a spreadsheet application to sort, graph, and compare data.
Note
To prevent the accidental distribution of learner data, you can download grade report files only by selecting the links on this page. Do not copy these links for reuse elsewhere, as they expire within 5 minutes. The links on this page also expire if the page is open for more than 5 minutes. If necessary, refresh the page to generate new links.
See also
Guide to the Grade Report (reference)
Generate a Problem Grade Report for All Learners in a Course#
For any course, you can calculate grades for problems and generate a report that can be downloaded. The problem grade report for a course shows the number of points that each learner has earned for each problem, and the number of possible points for every problem in the course. In addition, the report shows the final grade score for each learner.
To generate and download the problem grade report for all learners who have ever enrolled in your course, follow these steps.
Important
Because the problem grade report file contains confidential, personally identifiable data, be sure to follow your institution’s data stewardship policies when you open or save this file.
View the live version of your course.
Select Instructor, and then select Data Download.
To start the problem grading process, select Generate Problem Grade Report.
A status message indicates that the problem grading process is in progress. This process can take some time to complete, but you can navigate away from this page and do other work while it runs.
To check the progress of the problem grading process, reload the page in your browser and scroll down to the Pending Tasks section. The status of active tasks is shown in the table.
When the report is complete, a linked .csv file name becomes available above the Pending Tasks section. File names are in the format
{course_id}_problem_grade_report_{datetime}.csv. The most recently generated reports appear at the top of the list.To open or save a problem grade report file, locate and select the link for the problem grade report you requested.
You can open .csv files in a spreadsheet application to sort, graph, and compare data.
Note
To prevent the accidental distribution of learner data, you can download problem grade report files only by selecting the links on this page. Do not copy these links for reuse elsewhere, as they expire within 5 minutes. The links on this page also expire if the page is open for more than 5 minutes. If necessary, refresh the page to generate new links.
See also
Guide to the Problem Grade Report (reference)
Review Learner Grades on the Instructor Dashboard#
You can review a gradebook for a course on the instructor dashboard. To review grades for a course, follow these steps.
View the live version of your course.
Select Instructor, and then select Student Admin.
Select View Gradebook. Grades are calculated and the Gradebook displays.
The gradebook displays a table, with a row for each learner (*see note) enrolled in the course, listed by user name, and a column for each assignment in the course.
Note
By default, the gradebook will not include any user enrolled in the course who also has a “Course Access Role”. This includes course staff, course administrators, course data researchers, and beta testers. To see a listing of users who fall into this category, navigate to the Insurector Dashboard and refer to the Course Team Management section of the Membership tab.
The gradebook includes the following features:
Filtering: There are several options for filtering the data shown on the gradebook.
Assignment Type: only show grades for a certain Assignment Type.
Assignment: only show grades for a single Assignment.
Assignemnt Grade: when filtering by Assignment, only show users with a grade for that assignment within a certain range.
Overall Grade: only show learners whose total course grade is within a certain range.
Track: only show learners of a certain enrollment mode (e.g. verified, audit, masters).
Cohort: only show learners in a certain cohort.
Include Course Team Members: By default, users with certain course roles (Staff, Admin, Beta Tester, Course Data Researcher) will be excluded from gradebook results. To include those users, you can select this option, which will include those excluded users in the gradebook.
Searching: You can search for individual learners by their username, using the search field. Searches are case-insensitive.
Grade Override: You can override the grade that a learner has received for a specific graded subsection. For information about how to do this, see Override a Learner’s Subsection Score Using the Instructor Dashboard Gradebook.
Per-Learner Interventions Report#
Note
Master’s-only feature
This feature is available in courses with a Master’s track, to support manual learning interventions. It allows you to export per-learner progress and grade information for Master’s track learners, and enables you to identify and reach out to learners who may need additional help.
To download and view the interventions report, follow these steps:
View the live version of your course.
Select Instructor, and then select Student Admin.
Select View Gradebook.
Set up the filters to identify the segment of learners you want to view
Click the Download Interventions button to download a CSV report of progress and grades information for these learners.
The report file contains per-learner information for learners in the Master’s track, including:
User ID
Username
Student Key
Email
Full Name
Course ID
Cohort
Activity in this course – number of videos, problems, and discussion forum posts submitted over the last week and overall in this course
Assignment grades
Letter Course Grade
Numeric Course Grade to-date
Learner data is updated every day to include activity through the end of the previous day (23:59 UTC).
Check the Progress of a Specific Learner#
To check a single learner’s progress in your course, you can review the data in the grade report or problem grade report, or review the learner’s Progress page.
The Progress page includes a variety of features which allow learners to gauge their performance in a course. The main features of the Progress page are:
the Course Completion chart, which represents all course content completed, both graded and ungraded,
the Grades chart, which compares the current weighted grade compared to the grade required to pass the course and receive a certificate,
the Grade Summary table, which lists all assignment types and their weights,
the Detailed Grades display, which lists each graded assignment in the course and the score earned,
and the Certificate Status display, which describes whether the learner has earned a certificate.
View a Specific Learner’s Progress Page#
To view a specific learner’s Progress page, you need their email address or username. You can check the progress for learners who are either enrolled in, or who have unenrolled from, the course.
Learners can view their own progress chart and assignment scores when they are logged in to the course.
To view the Progress page for a specific learner, follow these steps.
View the live version of your course.
Next to View this course as, select Specific student.
In the Username or email field that appears, enter the learner’s username or email address, and then press the Enter key on your keyboard.
Select the Progress page.
It is important to keep in mind that some of the performance displays may be impacted by content or grade visibility settings in Studio. The implications of these settings will be discussed in the following section.
See also
Manage Learner Grades (how-to)
Guide to the Progress Page (reference)
Guide to the Grade Report (reference)
Guide to the Problem Grade Report (reference)
Maintenance chart
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Working Group Reviewer |
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