The Files Page#

Tags: educator reference

You manage most files for your course, including image files, on the Files page. This page lists the files that you have added, along with the following capabilities and information regarding the files:

an image of the Files page in Studio. Each page shows up to 50 files and includes a Search box, sort and filter capabilities, an Add files button, and checkboxes so that you can bulk delete or bulk download files.
  • A checkbox for Download and Delete bulk actions

  • A thumbnail of the file

  • The file name

  • The file size

  • The file type

  • An indication of whether the file is locked.

  • The three dot menu allows you to copy the Studio URL, copy the web URL, lock the file, click on the Info button, and delete a file

  • The Info button within the three dot menu allows you to additionally see the date added and details about whether the file is within the course as well as the number of times it appears in your course.

When you first select the three dot menu, then select Info, this Info modal appears. The Info modal provides details such as date added, file size, Studio URL, Web URL, ability to lock a file, as well as usage data within the course.

This page also includes a Search option to help you find specific files. For more information, see Find an Uploaded File.

File Size#

The maximum size for each file is 10 MB. We recommend that you use standard compression tools to reduce PDF and image file sizes before you add the files to your course.

You can upload multiple files at a time.

If you have very large audio files or large data sets to share with your students, do not use the Files page to add these files to your course. Instead, use another hosting service to host these files.

Find an Uploaded File#

The Files page lists up to 50 files at one time. If your course has more than 50 files, additional files are listed on other pages.

To find a file on the Files page, you can use the Search option, or you can view the page that lists the file.

  • To use the Search option, enter one of the following search terms in the Search field.

    • The full file name.

    • The file name extension, or file type.

    • Part of the file name. You can also enter multiple parts of a file name.

    For example, if the file is named FirstCourseImage.jpg, you can enter any of the following search terms in the Search field.

    • FirstCourseImage.jpg

    • .jpg

    • First Image

    • First .jpg

You can also sort files by Name (A-Z), Name (Z-A), Newest, Oldest, File size (low to high), or filter files by Type (Code, Images, Documents, Audio). For more information, see Sort Files or Filter Files.

Sort Files#

an image of the Sort options, which include Name (A-Z), Name (Z-A), Newest, Oldest, File size (High to low) and File size (Low to High). Selecting Apply will sort the files accordingly.

On the Files page, you can sort your files by Name (A-Z), Name (Z-A), Newest, Oldest, File size (high to low), and File size (low to high). To sort by one of these, select what you wish to sort by and click Apply.

Filter Files#

You can filter files by type so that only a selected type of file is visible. The list remains in the current sort order.

You can filter by the following file types.

Type

Possible File Name Extensions

Audio

.aac, .mpeg, .mp3, .ogg, .wav

Code

.css, .html, .json, .php, .sql

Documents

.pdf, .txt, Microsoft Office and Open Office documents, presentations, spreadsheets

Images

.gif, .ico, .jpg, .jpeg, .png, .tif, .tiff

To filter the list of files by type, follow these steps:

  1. On the Files page, click the Filters button.

  2. In the list, select the checkboxes for the types of file that you want.

The list refreshes to show only the type or types of file you selected.

To reset the list and view files of all types, clear all checkboxes.

See also

Adding Files to a Course (how-to)

Manage Course Files (how-to)

Maintenance chart

Review Date

Working Group Reviewer

Release

Test situation